Accounting Department

Accounting Department

The Clerk's Accounting Department performs general accounting functions and maintains the financial records for the Clerk's Office. The Accounting Department prepares financial statements, produces various financial reports, remits funds to the appropriate government agencies. The Accounting Department also has a fiduciary responsibility related to funds collected and disbursed by court order or other legal authority. One area of special interest involves the Court Registry where it holds funds (monies) by the authority of the Missouri State Statutes or by Order of the Court, pending further action by the court. A signed Court Order is required before funds can be deposited into or withdrawn from the Court Registry.

Accounting FAQs

Are personal checks accepted and how should the check be made out to?

We do accept personal checks or Attorney checks for Guardian Ad Litem Fees, garnishment clerk fees & copy fees. We do not accept personal checks for court costs, filing fees, cash bonds, deposits into the Court Registry, and payment for returned checks. Please note that the person presenting the check must be the person who signed the check; the check signer must present valid identification. Personal checks, cashier’s checks and money orders should be made payable to Clerk of the Circuit Court.

If I am entitled to money from the Clerk, when can I receive the money?

The Clay County Circuit Court strives to make payments quickly and accurately, within the timeframe set by statute and court orders. Please update addresses by coming into the courthouse or can be mailed in with notarization. The guidelines below are provided to help you understand when to expect payment from our office:

1. Court-ordered payments, such as registry money: Approximately 10 calendar days after they received a certified copy of a court order directing the funds to be released, Accounting will mail a check to you.
2. Overpayment: 30 calendar days from the date of judgment.
3. Garnishment Funds: Garnishment Funds have a one-day turnaround time, once funds are received from the garnishee, a check is cut to the requestor and mailed out the next business day.

The Accounting Department assists in the preparation of Garnishments for Pro Se'ers (those acting as their own attorney) Garnishment question: When can a garnishment be processed?

Garnishments can be processed 10 days after the date of judgment and if no appeal has been made.

Who can serve a garnishment?

Garnishments by Supreme Court Rule 90:03 shall be served to the garnishee by sheriff. If the sheriff fails to obtain service, the garnishor may request the court to appoint a special process server.

What happens when the judgment is paid in full?

The person who collects all the money ordered in the judgment should file a Satisfaction of Judgment with the Circuit Clerk by Supreme Court Rule 74.11.

What are my options for obtaining customer service from the Clerk’s office?

In person:

Building:	James S. Rooney Justice Center
Address:	11 South Water Street Liberty, Missouri 64068
Telephone:	816-407-3890

Email: please contact us.

Forms

Contact Information and Topics of Interest

Building:	James S. Rooney Justice Center
Address:	11 South Water Street Liberty, Missouri 64068
Telephone:	816-407-3890

• Court Forms Available Through the Missouri Judiciary Website
• Filing Deposits and Other Fees